Last update December 2014
Editorial Policies Adopted by Scholarly Journals Published by Shahrekord University of Medical Sciences
Shahrekord University of Medical Sciences has adopted the ICMJE recommendations for authorship. According to the ICMJE recommendations the authorship is based on the four criteria below:
In addition to being accountable for the parts of the conducted work, an author should be able to clearly recognize which co-authors are responsible for specific other parts of the work. Furthermore, authors should have confidence in the integrity of their co-authors’ contributions. All those designated as authors should meet all four criteria of authorship, and all who meet the four criteria should be listed as authors. Those who do not meet all four criteria should be listed in an Acknowledgements section. Participation solely in the acquisition of funding, the gathering of data, technical help, writing assistance, and general supervision of the research group does not mean authorship. Financial and material support should also be acknowledged. Please ensure that anyone mentioned in the Acknowledgements has given permission to be listed.
- Considerable contributions to the conception or design of the work, or the gathering, analysis or interpretation of data.
- Drafting the work or revising it critically for important intellectual content.
- Final approval of the published version.
- Agreement to be accountable for all aspects of the work in ensuring that queries regarding the accuracy or integrity of any parts of the work are appropriately investigated and resolved.
A contributorship statement is necessary for every manuscript submitted and should state authors’ contributions to the planning, conduct, and reporting of the work.
Mention individuals who assisted in the project. Report all sources of grant and other funding for the project or study, including funds paid by contributors, institutions
and commercial sources. Consultancies and funds directly paid to investigators must be listed, as well.
Any change in authorship (ie, order, addition, and deletion) after initial submission must be approved by all authors. Authors should determine the order of authorship among themselves. In addition, any alterations must be clarified to the Editor/Editor-in-chief.
A competing interest exists when professional decision on a primary interest (such as the validity of research) could be influenced by a secondary interest (such as financial gain, employment, consultancies, stock ownership, honoraria, etc). A competing interest is not considered unethical per se but it should be declared and clearly expressed. All authors must announce all competing interests in covering letter and in “Competing Interests” section at the end of the manuscript (before the references). Authors with no competing interests to report should state that obviously.
The policy of Shahrekord University of Medical Sciences is that none of the editors should have any financial relationship with any biomedical company.
Ethical approval of research/Publication Ethics
Shahrekord University of Medical Sciences journals follow the Committee on Publication Ethics (COPE) and aim to adhere to its Best Practice Guidelines.
We seriously consider allegations of publication misconduct, both before and after publication, and we reserve the right to inform authors' employers, funders, or regulatory bodies if necessary. If we find definite evidence of misconduct, we will take necessary measures to correct the scientific record, including supplying a correction or retraction.
Authors are strongly recommended to know and follow publication ethics, especially with regard to authorship, dual submission, figure manipulation, competing interests, plagiarism, and compliance with standards of research ethics. In cases of suspected misconduct, we will follow COPE standards and practices and may refer to COPE forum if needed.
Statement of Ethics Approval
Every research article submitted must include a statement that the study has been approved for ethical considerations (or a statement that it was not required and declare the reason), including the name of the ethics committee(s) or institutional review board(s), the number/ID of the approval(s), and a statement that participants offered informed consent prior to participation. Even when a study has been approved by a research ethics committee or institutional review board, editors may request authors for more detailed information regarding the ethical considerations of the study.
Patient consent and confidentiality
Any article that includes personal medical information about an identifiable living individual requires the patient’s explicit consent before we publish it. We expect the patient to sign our consent form, which requires the patient to have read the article.
If it is not possible to obtain informed consent because the patient cannot be found then the work will be published only if the identifying information is adequately anonymized. Anonymization means that no one, including the patient, could identify the patient definitely.
If the patient has deceased, the authors should obtain permission from a relative (for courtesy and medical ethics). If the relatives cannot be accessed, we will balance the seriousness of the case and the likelihood of identification as well as offence if identified in judging whether we should publish without a relative’s consent.
Our policy on obtaining consent for publication of patients’ pictures is a subdivision of our general policy regarding patient confidentiality. If it is likely that a patient could be identified through a photograph, any images or its accompanying text, the patient’s written consent to publication is required by Shahrekord University of Medical Sciences.
Images, such as x rays, ultrasound images, laparoscopic images, pathology slides, or images of undistinctive parts of the body, can be used without consent if they are anonymized by eliminating any identifying marks and do not contain text that could divulge the patient’s identity through clinical or personal facts.
Research reporting guidelines
Authors are advised to apply the relevant research reporting guidelines for the study type declared by the EQUATOR Network, ensuring that you provide sufficient information for editors, peer reviewers and readers to understand how the research was conducted and to judge whether the findings are possibly reliable.
The key reporting guidelines are:
Clinical trial registration
- Randomised controlled trials (RCTs): CONSORT guidelines
- Systematic reviews and meta-analyses: PRISMA guidelines and MOOSE guidelines
- Observational studies in epidemiology: STROBE guidelines and MOOSE guidelines
- Diagnostic accuracy studies: STARD guidelines
- Quality improvement studies: SQUIRE guidelines
By ICMJE recommendations, a clinical trial is defined as “any research project that prospectively assigns people or a group of people to an intervention, with or without concurrent comparison or control groups, to study the cause-and-effect relationship between a health-related intervention and a health outcome”.
According to the ICMJE , journals published by Shahrekord University of Medical Sciences will not have clinical trials considered for publication unless they were registered prospectively before enrollment of any participants.
For consideration for publication, journals published by Shahrekord University of Medical Sciences require registration of all trials in a public trials registry that is acceptable to the ICMJE (any registry that is a primary register of the WHO International Clinical Trials Registry Platform www.who.int/ictrp /network/primary/en/index.html or in ClinicalTrials.gov, which provides the data to the WHO ICTRP).
Journals published by Shahrekord University of Medical Sciences use iThenticate software, which is a plagiarism detector that verifies the content originality before publication. If plagiarism is identified, COPE guidelines will be followed.
Plagiarism includes, but is not limited to:
If plagiarism is detected throughout the peer review, the manuscript may be rejected. If plagiarism is detected after publication, a correction or retraction of the paper is likely, as appropriate. Moreover, authors' institutions are informed about plagiarism detected either before or after publishing the work.
- Directly copying text from other sources
- Copying ideas, images, or data from other sources
- Reusing text from your own previous publications
- Using an idea from another source with slightly modified language
Peer review policy
Journals from Shahrekord University of Medical Sciences review all manuscript submissions, internally or externally.
Original research articles authored by a member of a journal’s editorial team are independently peer reviewed; an editor will have no input or influence on the peer review process or publication decision for their own article. Editorials and obituaries written by the journal’s editor do not undergo external peer review.
Peer Review Procedures
All manuscripts submitted to Shahrekord University of Medical Sciences journals are rigorously reviewed. This review consists of the following steps:
- Initial submissions are reviewed by internal staff to ensure following of policies of Shahrekord University of Medical Sciences, such as ethical requirements for human and animal experimentation.
- Submissions are then assigned to an Editor for evaluation.
- The Academic Editor decides whether reviews from additional experts are needed to evaluate the manuscript. The majority of submissions are evaluated by two external reviewers, but it is up to the Editor to determine the number of reviews.
- After evaluation, the Editor chooses between the following decisions:
- Minor Revision
- Major Revision
- If the decision is Minor Revision or Major Revision, authors have 30 days to resubmit the revised manuscript. Authors may contact email address if they require an extension.
- Upon resubmission, the Editor may choose to send the manuscript back to external reviewers, or may render a decision based on personal expertise.
It is the author’s responsibility to secure all required permissions before publication.
Material from other sources
Any written or illustrative material that has been or will be published elsewhere must be acknowledged and accompanied by the written consent of the copyright owner (that may be the publisher rather than the author). This also includes your own previously published material, if you are not the copyright owner.
Reproducing material published by Shahrekord University of Medical Sciences
Materials published by Shahrekord University of Medical Sciences may be reproduced fully or partially in any medium or language only if the original material is cited properly.
The publication frequency and all relevant information regarding the journals are available on their website.
Fees, Copyright and Licensing
Overall, Shahrekord University of Medical Sciences imposes no charge to its journals for article publication, but each journal has its own policy in this regard.
For advertising in a periodical published by Shahrekord University of Medical Sciences, please consult the Publications Office at www.skums.ac.ir